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Services

More than a booking system

Our team helps you design, build, deliver and optimise the complete meeting-room experience.

Most room-booking projects fail on the parts nobody quoted for: the panel that will not join the network, the room named differently in three systems, the report that never arrives. MeetWise is delivered by the same people who build it, together with distributors in Europe and the Middle East — so design, development, installation and reporting sit under a single point of accountability.

UI / UX Design

Customise your display, adjust the layouts presented and take advantage of external resources to achieve the exact look and feel you desire.

We start with your brand guidelines and the way your people actually move through the building. Room-display layouts, colour states, typography and iconography are all adjustable, so an available room reads as available at a glance from across a corridor. We prototype each screen against real room names, real meeting titles and real languages — including Arabic and right-to-left layouts — then hand over a design system your team can extend without redrawing it from scratch.

See the endpoint display

Development

Our in-house developers are ready to assist with any further customisation or enhancement outside the box.

Not every workplace fits a standard product. Our developers extend MeetWise against your systems: bespoke booking rules, approval workflows, access-control and turnstile integrations, HR or directory synchronisation, and custom endpoints via our API and SDK. Work is scoped, quoted and delivered as versioned releases, so an upgrade never overwrites the behaviour you paid for. Where an integration proves broadly useful, we fold it back into the core product.

Explore the management portal

Delivery

Large project? Talk to us. We can provide a cost-effective and robust solution with minimal turnaround times for delivery.

Rolling out hundreds of panels across multiple sites is a logistics problem as much as a software one. We stage and pre-configure hardware before it ships, so a panel arrives already enrolled, branded and pointed at the right room. On-site installation, PoE and network validation, pilot floors and phased cut-over are planned with your facilities and IT teams. Volume and reseller pricing applies, and our distributors hold stock in both Europe and the Middle East.

Browse the hardware

Reporting

Enhanced reporting integrating 3rd-party sensors and room-management devices for a cohesive module addressing all your data-visualisation needs.

Booking data alone tells you a room was reserved, not that anyone turned up. We combine MeetWise check-in data with occupancy sensors, people counters and room-management devices to show genuine utilisation: no-show rates, rooms consistently too large for the meetings held in them, and peak-hour contention by floor. Reports can be scheduled to stakeholders or fed into your own BI tooling, and the underlying data stays in the region you host in.

See how it works

Digital Signage

Enhance the employee journey with best-in-class digital signage solutions and integrations across your workplace.

The same screens that manage rooms can carry the rest of your workplace communication. Summary and wayfinding displays show what is free on this floor right now; lobby screens run corporate messaging, health and safety notices, or live dashboards between bookings. Idle-time advertising and content scheduling are managed centrally, so a campaign can go out across every site at once without anyone touching a panel.

Summary & wayfinding displays

Room Optimisation

Lighting, interactive whiteboards, projections, 3D mapping, LED signage — you name it, we integrate it into a single project and deliverable.

We take responsibility for the whole room, not just the panel on the door. Lighting scenes, interactive whiteboards, projection and 3D mapping, LED walls and video conferencing are specified, integrated and commissioned as one deliverable, under one point of contact. That means a single design intent, one snag list and one warranty conversation — instead of four vendors pointing at each other when a room does not behave the way it was promised.

Talk to our team
How we work

A delivery process built for multi-site rollouts

Every engagement runs through the same four stages, whether it is a single boardroom or six hundred rooms across three countries.

  1. 01

    Discover

    We walk your floors — physically or over a call — to map rooms, calendars, network and access control, and to agree what "success" looks like in numbers.

  2. 02

    Design & pilot

    You get branded screen designs and a working pilot floor. Real rooms, real people, real bookings, before anything is ordered at scale.

  3. 03

    Deploy

    Hardware is staged and pre-enrolled off-site, then installed floor by floor with your IT and facilities teams, so no team loses a room for a day.

  4. 04

    Optimise

    Once the data lands, we review utilisation with you and tune room sizes, booking rules and no-show release windows against what actually happened.

Have a large or bespoke project?

Talk to us — we deliver cost-effective, robust solutions with minimal turnaround.

Get in touch