FAQ
Frequently asked questions
Everything you need to know about deploying and running MeetWise. Can't find your answer? Just get in touch.
What is the deployment model for the system?
The meeting room booking system can be deployed both on-premise and in the cloud.
How does the system display the availability of meeting rooms?
The system displays availability in real-time using colour codes: green for available, yellow for soon to be occupied, and red for occupied.
Can users view the capacity of meeting rooms?
Yes. Users can view the capacity of each meeting room, which shows how many people the room is suited for.
Does the system allow for custom bookings?
Yes. The system allows personalised bookings — users can decide the room, time, meeting name and more.
Can users check in for their reservations?
Yes. Users can check in for their reservations to ensure rooms are actually used, and free up the time when they are not.
Can the system be customised to fit a company's branding?
Yes. The room manager can be branded with a company's logo, and the colour scheme can be altered to fit the company profile.
Does the system allow for equipment or amenity filtering?
Yes. Users can filter rooms based on equipment or amenities such as TV, projector, whiteboard and more.
Can users extend or end meetings as needed?
Yes. Users can extend or end meetings as needed through the app or the display.
How does the system integrate with existing calendar applications?
MeetWise integrates seamlessly with Microsoft 365 / Exchange and Google Workspace calendars — no add-ins or server software required. If you use neither, it can run entirely in-house on our built-in Event Management Engine.
Does the system provide data on room usage and booking behaviour?
Yes. The system provides valuable data on room usage and booking behaviour to help organisations optimise space usage and adapt functionality as needed.
Where is your system hosted?
MeetWise is hosted on Amazon AWS. Instances are currently deployed in the USA (East Coast), Europe (Germany) and the Middle East (Bahrain and UAE).
Still have questions?
Our team is happy to help you scope the right deployment for your organisation.
Get in touch